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33rd Company News

When to Send Your Tenant a Lease Renewal Letter

Tom Sedlack - Saturday, August 12, 2023

Picture this for a moment; you check your calendar and see a horrifying reminder that your tenant's lease will be up in a month. You panic because you haven't sent them a lease renewal letter. You've been busy, and now you don't know what to do.

As a responsible landlord, one of your primary objectives is to maintain a stable and reliable tenant base for your rental property. Lease renewals play a vital role in achieving this goal.

They allow you to secure the continued tenancy of your reliable and satisfied renters. Knowing when and how to send your tenant a lease renewal letter is crucial in ensuring a seamless transition and avoiding any uncertainties for both parties involved.

In this post, we will discuss the ideal timing and essential tips for sending a lease renewal letter to your tenant. You can Google, "lease renewal how far in advance," or you could read the article below.

Start Early

The process of lease renewal should begin well in advance of the current lease's expiration date. Aim to initiate the conversation with your tenant at least 60 days before the end of the lease. Be sure to also review landlord-tenant laws when figuring out how far in advance to send the letter.

This early communication gives both you and your tenant ample time to discuss the terms, negotiate any changes, and plan for the future.

Consider the Tenant's Perspective

Before sending the lease renewal letter, put yourself in your tenant's shoes. Think about their living experience on your property and how you can incentivize them to renew their lease.

If your tenant has been responsible, punctual with payments, and a good neighbor, consider offering a rent discount. You can also offer an upgrade or other perks to encourage them to stay.

Evaluate Market Conditions

Take into account the current rental market conditions when determining the terms of the lease renewal. Research local rental rates and compare them to the rent you are currently charging.

If the market rate has significantly increased, a moderate rent increase might be justifiable. That said, be cautious not to price your tenant out of their home.

Review the Lease Agreement

Before drafting the lease renewal letter, review the existing lease agreement thoroughly. This step helps you to confirm any specific terms or conditions that need to be carried over to the renewed lease. Also, use this opportunity to address any changes or updates you wish to implement in the new lease or offer the opportunity for a month-to-month lease.

Be Clear and Concise

When composing the lease renewal letter, keep it simple, clear, and concise. Clearly state the intention to renew the lease.

Also mention the new lease terms (duration, rent amount, payment due date, etc.), and any changes to the original agreement. Avoid using complex legal jargon, as you want your tenant to easily understand the letter's contents.

Tips for a Lease Renewal

Sending letters regarding a lease renewal at the right time is essential in maintaining a stable and contented tenant base for your rental properties. Start early and consider your tenant's perspective. If you need help with this part of the property management process or others, get in touch with the experts at 33rd Company Property Management.


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